TBR | The College System of Tennessee

Title: Academic Scheduling Coordinator

Number of Positions: 1

Department: Academic Services

Classification:  3 – on campus

Position Summary: The overall purpose of this position is to support student success and institutional effectiveness through the development, coordination, and maintenance for academic schedules, implementation of strategic scheduling software, and instructional space usage. The Academic Scheduling Coordinator serves as the primary administrator for the College’s academic scheduling and space management systems, ensuring accurate integration with the student information system, and effective use of the instructional and event spaces. This position works closely with academic leadership and campus stakeholders to resolve scheduling conflicts, analyze space utilization, and provide reliable data to support instructional planning and institutional decision making.

Essential Functions:

30% 1. Academic Scheduling & system Administration

Manage the scheduling of academic classes, final exams, and instructional spaces using the College’s scheduling and student information systems. Ensure accurate data integration between systems and maintain scheduling structures for each academic term.

20% 2. Space Assignment & Utilization Management

Oversee the assignment and approval of academic and non-academic space usage across all campuses. Monitor space availability, resolve conflicts, and ensure spacer are used efficiently to support instruction, events, and College operations.

15% 3. Strategic, data Informed Academic Scheduling

Lead the use and ongoing development of strategic software and practices to support student success initiatives. Apply data-informed scheduling strategies to improve course availability, optimize instructional pathways, and support timely degree progression, while collaborating with academic leadership to align course scheduling with institutional goals and student needs.

10% 4. Data Analysis & Reporting

Conduct space utilization and scheduling analysis and provide reports to academic leadership and other stakeholders to support planning, compliance, and resource allocation.

10% 5. Location Inventory & Database Maintenance

Maintain accurate records of all physical, virtual, and off-site locations used by the College. Conduct periodic audits and update scheduling and student information systems to ensure data accuracy.

10% 6. Collaboration & Communication

Work collaboratively with academic deans, campus-administration and other departments to coordinate schedules, communicate changes and support instructional planning and delivery.

5% 7. Supervision, Training & Operational Support

Provide training and system access as needed, maintain procedural documentation, supervise work-study student, and support operational and budgetary activities related to academic scheduling.

Note: The College reserves the right to change or reassign job duties, or combine positions at any time.

Job Requirements: 

• Associate degree required. Bachelor’s degree in information technology, business, engineering, math, science, or related field preferred.
• 3 years’ work experience in computer software and/or database management, database administration, and system database interface allowing multiple database communication, and in higher education.

Part-time work experience is calculated at 50% credit of full-time work experience.

Skills/Abilities:

• Proficiency with Office 365 applications-with an emphasis on Excel’s advanced features
• Database management, database administration, and system data interface
• Attention to detail
• Strong organizational skills
• Strong analytical and technical skills
• Effective communication skills
• Able to engage in the College’s mission, vision, and values

Physical Demands: The physical demands of this position include: being in a stationary position for long periods of time doing computer and desk work. Some movement around campus when conducting yearly room inventory which may contain dusty areas at times.

Hazards: Normal Office Conditions

Full-time Employment Benefits:

• Insurance Options: Health, Dental, Vision, Life, Short/Long-term Disability, FSA/HSA 
• Wellness Incentive Program, if enrolled in health plan
• Educational Assistance: Fee Waiver, Spouse/Dependent discounts, Audit/Non-Credit, Reimbursement Program
• Employee Assistance Program
• Retirement Options: Tennessee traditional pension plan option (TCRS), 401k with $100 company match, 457, 403b
• Employee Discount program with over 900+ companies
• 14 Paid Holidays/Year Includes paid days off the last week of December
• Sick Leave Bank
• Longevity Pay
• Many opportunities for professional development

Special Instructions to Applicants: To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is not listed on the application will not be considered towards compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed.

Pellissippi State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, sexual orientation, gender identity/expression, pregnancy, disability, age (40+), status as a protected veteran, genetic information, or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies concerning all employment and education programs and activities. View the nondiscrimination policy. For questions or concerns, please contact George Underwood at gtunderwood@pstcc.edu or 865-539-7354.

If you have any problems or questions please contact Human Resources at Pellissippi State Community College’s Human Resource Office at 865-694-6607 or by email at recruiting@pstcc.edu.

If you are interested in this position, click on Apply located below or Apply Now in the upper right-hand corner. 

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