TBR | The College System of Tennessee

MOTLOW STATE COMMUNITY COLLEGE

is accepting applications for the following position:

Account Clerk 3 – Accounts Receivable

Campus: Moore County

Department: Business & Finance

Position number: B99791

Salary: $33,645 to $36,645    

Motlow State is located in the beautiful rolling hills of middle Tennessee and has four campuses that serve students from eleven counties.  We offer a comprehensive benefits package that includes an excellent retirement package from the state of Tennessee, 401K plan with match, thirteen paid annual holidays in addition to annual and sick leave days, health and dental insurance, tuition discounts, and state employee discounts. Motlow positions are contingent upon funding availability and budget approval.

General Function: 

Supports the accounts receivable activities of the college. Effectively, accurately and timely applies accounting principles to the maintenance of fiscal records and performing related work as required.

Minimum Qualifications: 

High school diploma or equivalent and successful completion of a six (6) semester hour sequence of post-secondary level Accounting at a regionally accredited institution. Experience in increasingly responsible office work involving application of accounting principles and use of technology in support of Accounts Receivable functions may be substituted for the required post-secondary education on a year for year basis.

Preferred Qualifications: 

Associates Degree in Business, Accounting, or related field that includes a six (6) semester hour sequence of post-secondary level Accounting with a grade of C or better earned from a regionally accredited institution. Three (3) years of full time Accounts Receivable experience within an institutional business office and/or State Education Agency office; One (1) year of experience with the Banner Software System.

Major Duties and Responsibilities:

• Assist with invoicing and receivable duties, including preparation and distribution of checks. Coordinates course fees with appropriate departments and the bookstore to ensure charges reconcile with accounting system. Assist with tuition and fee information in the ERP system to reflect the current fees and to ensure accurate fee calculation.
• Assist with the ERP and related systems according to established accounting standards, TBR policies, and Motlow policy and procedures. Compile, review, reconcile and submit all accounts receivable reports by the deadlines. Assist with daily reconciliation of cash receipts.
• Submit accounts for collection following TBR policy and maintains records reflecting receipt of any collections. Performs A/R billings for student and nonstudent accounts. Assists with monitoring accounts receivable; prepares communication for approval of write-offs of uncollectible accounts according to TBR policy, and posts approved write offs to ERP system.
• Provide training and assist with solving problems related to the job functions in Accounts Receivable. Assist with new student orientation. Serve as a contact for Financial Aid Office for student account transactions and trouble shooting. Assist with the verification of accuracy of student refunds, including coordination of voiding checks in ERP system as necessary.
• Maintains, monitors, and responds to Business Office inquiries and questions. Assist with the Business Office web page(s) with Student Accounts Receivable information. Assists with the Business Office texting system when necessary.
• Assist Lead Cashiers at the windows and with phones with inquiries and financial transactions with the college. Serve as a back-up cashier when needed.
• Assist with preparation of 1098-T's for students.
• Assist with class deletions for students who fail to pay by specified deadlines
• Other duties as assigned.

Knowledge, Skills and Abilities:

• Strong computer skills, including but not limited to Ellucian Banner Finance, SciQuest, word processing, spreadsheets, e-mail, database, and internet.
• Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.
• Knowledge of confidentiality statutes and policies as they apply to financial transactions involving students, staff and vendors including but not limited to FERPA, Financial Aid program requirements and employment.
• Ability to establish and maintain effective professional relationships with students, colleagues and other stakeholders.
• Knowledge of customer service principles and practices and the ability to effectively apply them in the higher education environment.

To ensure consideration, interested applicants must submit an application, transcripts and resume online with application submission.

Human Resources Office, Dept. 200

Motlow State Community College

Telephone (931) 393-1544, TDD (931 393-1621)

E-mail: jobs@mscc.edu    

Website: www.mscc.edu

Motlow College is an EEO/Title VI/Title VII/Title IX/Sections 504/ADA Employer

Motlow State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.