Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has 7 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.

We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

Title: Administrative Assistant 3 – Institutional Advancement and Resource Development

Employee Classification: Other Professionals

Institution: Southwest Tennessee Community College

Department: Institutional Advancement and Resource Development

Campus Location: STCC - Union Avenue Campus

Job Summary

The Administrative Assistant for Institutional Advancement and Resource Development a vital role in supporting the Advancement operations, including communications and constituent relations. The Advancement Administrative Assistant is responsible for providing donor/constituent database management and administrative support for the Advancement office, including, but not limited to daily data entry, reports, and logistical coordination of various Advancement related events and activities. The Administrative Assistant will maintain all donor files, including individual, foundation, corporate donors, and maintain confidentiality of donor information.

This position requires a minimum of 37.5 hours per week. Normal hours are Monday - Friday 8:00am - 4:30pm. Additional hours may be required.

Job Duties

• Have a thorough understanding of the constituent database, Raiser’s Edge, and can use it effectively and efficiently.
• Manage a calendar for the Vice President of Institutional Advancement including travel, meetings and submitting expenses.
• Work alongside Institutional Advancement to create mailing lists, email lists, and other reports and queries from the database in a timely manner.
• Support Advancement in meeting and appointment scheduling.
• Assist with other Advancement projects and programs, including occasional evening programs and events
• Assists in the solicitation of donations on behalf of the Southwest Tennessee Community College Foundation including but not limited to annual campaigns, alumni campaigns, business campaigns, and capital campaigns.
• Create and manage Event Records and update attendee records for events.
• Maintain and manage office inventory.
• Summarizes programs, reports, or other information for supervisor and staff.
• Maintains and monitors budget expenditures and makes reports as required.
• Assist with administrative details associated with the Advancement, Communications and Marketing, and Fundraising Committees of the Board of Trustees, including scheduling meetings and preparing and distributing notices, agendas, and minutes.
• Adhere to the University’s database standards to ensure consistency among all records in the database.
• Adhere to USPS standards for mailing addresses for properly addressing envelopes and letters.
• Continually create, update, and correct database records in accordance with the current database standards.
• May perform other duties as assigned.

Minimum Qualifications

• Any combination equivalent to an associate degree in computer information, communications, business or related field and three (3) years of increasingly responsible secretarial or administrative support experience including public contact.
• A background check will be required for the successful candidate.

Knowledge, Skills, and Abilities

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  
• Knowledge of modern office practices, procedures and equipment.
  
• Skill in word processing.
  
• Skill in excellent oral and written communication.
  
• Ability to use business English effectively.
  
• Ability to calculate arithmetic accurately.
  
• Ability to establish and maintain effective working relationships.
  
• Ability to express ideas clearly and concisely.
  

The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.

First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.

In order to be considered for the position, the following items must be uploaded:

• Resume
• Cover letter
• Unofficial Transcripts

A summary of our benefits can be found below: 

https://www.southwest.tn.edu/hr/benefits-overview.php

Incomplete applications will not be considered.

Southwest Tennessee Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.