TBR | The College System of Tennessee

Title: Administrative Assistant - Economic & Workforce Development (Part-time/Regular)

Employee Classification: Support Staff

Institution: Northeast State Community College

Campus Location: Northeast State at Kingsport

Salary: $16.19 - $17.81 per hour, dependent on education and experience. Employee will regularly work 27.5 hours per week.

Please use the Total Compensation Calculator found on the Northeast State Careers Page for a breakdown of the value of the benefits offered to employees of the college.

Job Summary

Reporting to the VP & AVP of Economic and Workforce Development, the Administrative Assistant serves as the initial contact for the VP & AVP and Economic and Workforce Development offices. They perform administrative duties as needed for both offices and support efforts and initiatives handled by the VP's office.

Job Duties

• Answer the telephone, take messages, and route to appropriate persons.
• Process mail, both incoming and outgoing, and route as appropriate.
• Assist with coordinating the preparation and logistics for the VP & AVP committee meetings and general meetings by preparing and distributing meeting agendas, attending, and documenting minutes.
• Aid with extensive scheduling, coordination, and documentation of college committees and advisory councils under the VP & AVP purview.
• Assist with the coordination and preparation of the VP & AVP’s external committees and appointments.
• Type, proofread, and distribute correspondence, purchase requisitions, forms, reports, and other documents.
• Support efforts and initiatives handled by the Economic and Workforce Development Office.
• Assist with planning and preparations for all VP and AVP office’s travel, conference activities, workshops, and tours. Coordinate and plan special college events hosted by the President.
• Assist in maintaining and coordinating the VP & AVP calendars and travel schedule, including the VP & AVP’s monthly mileage log for reporting purposes.
• Assist in processing purchase orders and requisitions.
• Order supplies and publications.
• Receive and respond to requests for speaking engagements, telephone inquiries, and incoming mail.
• Assist in the collection, organization, verification, and interpretation of information for various reports and projects.
• Assist the VP and AVP in various capacities as liaison with potential and current students, faculty, administrators, and outside clients and constituents as well.
• Assist in maintaining confidential office filing and records management system.
• Assist when needed in the Study Center and as a test proctor.
• Complete other assignments as directed by supervision.

Minimum Qualifications

• Associate degree or higher from an accredited institution and 1 year of administrative assistant, clerical, or customer service experience OR high school diploma and two years of administrative assistant, clerical, or customer service experience.

Preferred Qualifications

• Event planning experience
• Conversational ability or fluency in a second language

Knowledge, Skills, and Abilities

• Employee is expected to engage in continuing education to keep current in technology, office management techniques, and organizational skills.

For assistance regarding the job ad, application process, or application status, please contact the Office of Human Resources at 423-354-5183 or HRstaffing@northeaststate.edu.

Special Instructions to Applicants: To be considered for a position at Northeast State, you must create an online application. A resume and unofficial transcripts are required; a cover letter is optional. You will also be required to provide the contact information for a minimum of three (3) professional references. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Please note that attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience.