TBR | The College System of Tennessee

Job Title: Coordinator of College Advancement

Hiring Salary Range: $46,933 - $58,665

Campus Location: Walters State Community College - Morristown Campus (Employees are assigned to a “home” location but may occasionally or regularly be required to work at other WSCC locations.)

Job Purpose: The position supports the college’s mission by managing and administering the Foundation’s scholarship programs and related financial operations. This position plays a vital role in connecting students with educational opportunities and fostering relationships that advance donor and community engagement. Responsibilities include coordinating all aspects of the scholarship application and award processes, ensuring accuracy and compliance, and maintaining consistent communication with key stakeholders—including students, faculty and staff, donors, Foundation trustees, and community partners. Through this work, the coordinator helps enhance student success and sustain the Foundation’s commitment to promoting life, cultural, and civic enrichment across the community.

Essential Job Functions

• Manages the full scholarship and award process for the Foundation, including application creation, eligibility review, awarding, and reconciliation using Banner, Raiser’s Edge, Scholarship Manager, and Mongoose. Oversees a $700,000 endowment budget, ensures compliance with scholarship criteria, and recommends system improvements. 
• Serves as a processor for all Foundation gifts, including annual giving, special events, sponsorships, and endowments. Ensures accurate fund allocation and compliance with CASE standards and IRS regulations. Submits gift documentation to the Business Office and reviews Foundation and Advancement communications for accuracy and professionalism. Coordinates the student workers and scheduling of their work hours. Collaborates with the Assistant Director of Alumni Affairs to maintain accurate alumni and employee records in Raiser’s Edge, monitor giving activity, and support advancement reporting and analysis.
• Supports donor cultivation, recognition, and stewardship by creating and executing scholarship stipulation agreements, publishing annual scholarship reports for major donors, and providing updates about donor-established scholarships. Maintains accurate donor and scholarship records in Scholarship Manager. Attends and support donor recognition events and related Advancement activities.
• Prepares and submits financial reports for the Foundation and College Advancement using ARGOS, Excel, Banner Finance, and Raiser’s Edge. Reports include monthly trustee financials, the Voluntary Support for Education (VSE) report for CASE, the Foundation’s quarterly Presidential Expenditure and Private Giving reports for the Tennessee Board of Regents, and data for the Foundation’s portion of the annual IRS Form 990.
• Participates in the cultivation, recognition, and stewardship activities of College Advancement and the Walters State Foundation. Assists in database entry with two donor management software programs as part of these processes. 
• Participates in Foundation fundraising initiatives, trustee meetings, and community engagement events, representing the Foundation both on and off campus, including occasional evening and weekend participation. 
• May perform other duties as assigned. 

Required Qualifications:

• Bachelor’s degree
  
• Two to four years of career experience in a highly related field
  
• Financial analysis skills
  
• Strong interpersonal, writing, proofreading, and organizational skills
  
• CRM Experience
  

Preferred Qualifications:

• Experience in management or in the role of financial analyst, accountant, or financial aid assistant
  
• Working knowledge to utilize donor management software such as Raiser’s Edge, Banner Finance, Slate and NextGen Scholarship Manager
  
• Degree in any Business-related field especially Accounting, Education, or Advanced Degree in Higher Education
  

Behavioral Core Competencies:

• Empowers and motivates team to maximize effectiveness.
  
• Listens effectively, encourages, and is receptive to new ideas; invites response/dissent; verifies he/she has a clear understanding of what others are saying.
  
• Breaks down barriers and develops influential relationships across teams/functions/layers; challenges others to identify new ways to view existing situations.
  
• Empowers employees to adjust procedures to improve service quality and find creative solutions to problems. Recognizes and rewards achievement.
  
• Spends time with employees to learn about their capabilities, needs, and priorities. Manages team conflict appropriately, providing feedback and coaching to develop team members.
  
• Inspires improvement to advance the College’s mission while preserving institutional principles and character; recognizes and rewards people whose actions support organizational change efforts.
  
• Considers the impact and efficiency of decisions prior to deciding on a specific course of action in deference to WSCC’s benefactors and supporters.
  

Leadership & Supervisory:  Directs and monitors the work of one student or temporary worker. The incumbent operates with general supervision, with most tasks guided by broad policies and procedures. Work is evaluated on short to intermediate-term results, but not necessarily on the procedures used to accomplish objectives.

Environment & Working Conditions: Working conditions in the office are clean and well-lit; limited interruptions and a moderate but constant noise level.

Physical Demands (including requirements for travel or working nights/weekends/holidays): 

• Sits at a computer for extended periods of time, utilizing three different monitors and several different software applications, creating the possibility of neck, back, and eye strain.
• Moves throughout the office and the college campus/es

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of this job.

REQ#504289

Posting Closes: Monday, June 15, 2026