TBR | The College System of Tennessee

Data Entry Clerk

Title:                                               Data Entry Clerk

Classification:                          Part-time, Temporary, non-exempt, hourly

Office Location:                       TCAT – McMinnville
                                                          241 Vo Tech Drive
                                                          McMinnville, TN 37110

Hours:                                           Flexible; 20 hours or fewer per week

Pay:                                                $12/hour

Minimum Qualifications:

• High school diploma or GED required; Associate degree preferred.
• One year of experience in data entry, office administration, or related field.
• Proficiency with Microsoft Office Suite (especially Excel and Word).
• Strong attention to detail and organizational skills.
• Ability to handle sensitive information with discretion and professionalism.
• Strong communication and interpersonal skills.

Preferred Qualifications:

• Technical diploma, Associate degree or higher
• Experience with student information systems (e.g., Banner, PowerSchool, Ellucian)

General Duties:

Entering, updating, and maintaining data in computer systems or databases. Responsibilities include typing information from documents, verifying accuracy, organizing records, and potentially generating reports.

Key Responsibilities – Essential Job Functions: The Data Entry Clerk plays a critical role in ensuring the accuracy and integrity of student and institutional records. This position is responsible for entering, updating, and maintaining data in student information systems and administrative databases. The ideal candidate will be detail-oriented, organized, and able to manage confidential information with discretion.

• Data Input: Accurately entering information into databases and systems.
• Data Verification: Ensuring the accuracy and completeness of entered data.
• Data Maintenance: Updating existing records and organizing data.
• Report Generation: Assisting with creating reports based on the data.
• Record Keeping: Maintaining both digital and physical files.
• Confidentiality: Protecting sensitive data and adhering to privacy policies.
• Communication: Communicating with team members regarding data requirements.
• Data Security: Performing regular backups to prevent data loss. 
• Other duties as assigned.

Background checks will be completed on all new hires. Employees will be asked to sign a background release authorizing TCAT – McMinnville to complete a background check which will include the following: Sex Offender Registry, County Criminal & Federal Criminal.

Physical Demands and Working Conditions (ADA REQUIREMENTS):

Walking, climbing, bending, stooping. Work performed in office, testing center and classroom environments. Position requires the use of a computer.

Sedentary Work – Walking or Standing to a significant degree; Sitting for brief periods of time, be able to bend and stoop; use body members (arms, hands, fingers).

Salary: Commensurate with experience, education, and training according to Tennessee Colleges of Applied Technology salary guidelines.

Employment Documents: Current federal law requires identification and eligibility verification prior to employment. Only U.S. citizens and aliens authorized to work in the United States may be employed. A criminal/financial background check will be required for applicants elected.

TCAT – McMinnville does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by the Tennessee Board of Regents policies with respect to employment, programs and activities.

The following person has been designated to handle inquiries regarding nondiscrimination policies: Robin Lay, Grants & Projects Specialist/Title VI & Title IX Coordinator, Robin.Lay@tcatmcminnville.edu, 241 Vo-Tech Dr, McMinnville, TN 37110, (931) 473-5587. The TCAT – McMinnville policy on nondiscrimination can be found at https://tcatmcminnville.edu/about/non-discrimination-statement.

EOE/AA/Title IX/Title VI/ADA Employer, Tennessee Board of Regents Institution