TBR | The College System of Tennessee

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has 6 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.

We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

Title: Graduation Analyst 1

Employee Classification: Clerical & Secretarial

Institution: Southwest Tennessee Community College

Department: Records Office

Campus Location: STCC - Multiple Campus Locations

Job Summary

This is a full-time, fiscal year position reporting to the Registrar; receiving general supervision on work priority with limited latitude. The Graduation Analyst 1 is responsible for analyzing potential graduates’ records for compliance with degree requirements for graduation. The Graduation Analyst 1 must be flexible to work some weekends, evenings, and holidays if, and when, deemed necessary.

Job Duties

• Receives requests to graduate and examines students' record verifying all requirements for graduation have been met and enters credit applied toward a certificate or an Associate's degree for submission to the Registrar for certification.
• Computes academic honors and special recognition.
• Receives applications for degree candidacy, transcripts, and all information pertinent to the student's program.
• Provides written notification to students and faculty advisors of completion or non-completion of program course requirements.
• Provides customer service to degree applicants concerning graduation requirements and acts as liaison between the student and department in resolution of discrepancies.
• Provides support services to the Registrar to serve continuing student population; may include phone services support, data entry, and attendance and grading processes.
• Provides support for graduation ceremony; generate list, produce degree cards, order diplomas, and covers.
• Maintains accurate student records by examining the graduating catalog for completeness, accuracy, and conformance with policies, procedures and regulations.
• Maintains current policy and procedures file on programs and requirements; advises students on programs and requirements.
• May perform other duties as assigned.

Minimum Qualifications

• Associate degree or higher.
  
• Two (2) years' experiences in an Admissions and Records Office.
  
• A background check is required for the successful candidate.
  
• Employment is contingent upon successful completion of a background investigation and receipt of official high school transcripts.

Knowledge, Skills, and Abilities

• Knowledge of various school curriculum requirements.
  
• Knowledge of organizational rules, regulations, and procedures.
  
• Knowledge of evaluating a transcript.
  
• Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications (ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals).
  
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
  
• Knowledge of principles and processes for providing customer and personal services.
  
• Skilled in effective communication.
  
• Computer skills should include a working knowledge of database software.
  
• Ability to evaluate situations and make decisions.
  
• Ability to move equipment and oversee activities and events. Ability to read and interpret general business periodicals, write clear and concise business correspondence.
  
• Ability to establish and maintain an effective working relationship with students, the public and other employees.
  

Physical Demands / Working Conditions

• Ability to sit and talk or hear; ability to use hands to finger, handle, or feel and reach with hands and arms; ability to occasionally stand, walk and stoop, kneel, crouch, or crawl; ability to occasionally lift and/or move up to 50 pounds; specific vision abilities required by this job include vision, distance vision and ability to adjust focus.
  
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  

The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.

First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.

In order to be considered for the position, the following items must be uploaded:

• Resume
• Cover letter
• Unofficial Transcripts

A summary of our benefits can be found below: 

https://www.southwest.tn.edu/hr/benefits-overview.php

Incomplete applications will not be considered.

Southwest Tennessee Community College is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.