TBR | The College System of Tennessee

Position: Healthcare Programs Coordinator (Part Time)

Department: Workforce and Continuing Education

This is a part time contract position. Applicants should note that this position is not a permanent, continuing appointment, and there is no expectation of renewal or conversion to a regular position.

Position Summary

The Healthcare Programs Coordinator is responsible for delivering high-quality instruction in one or more of the following areas: Clinical Medical Assistant, Phlebotomy, Basic Life Support (BLS), and/or AHA First Aid.  This position coordinates all instructional, administrative, and operational aspects of these programs to ensure a seamless, student-centered experience from recruitment through certification and externship.  Efficient management and exceptional service will lead to the growth of short-term, non-credit healthcare programming at Columbia State Community College locations beyond existing programs ultimately supporting expansion of the position to a full-time equivalent role.

This role collaborates closely with Workforce and Continuing Education leadership, marketing, grants, and clinical/employer partners to support program growth, compliance, and student success.

Essential Duties & Responsibilities

Program Coordination & Administration

• Coordinate the scheduling of all sections of assigned clinical programs in the summer, spring and fall semesters.
• Manage administrative aspects of each program, including:
• Maintaining  inventory of instructional supplies and consumables
• Liaison activities with certifying and accrediting bodies
• Maintenance of compliance, records, and documentation
• Review applicant materials and participate in student selection processes.
• Conduct course evaluations and debrief outcomes with the Coordinator of Programs and the Director of Workforce and Continuing Education.

Instruction & Student Engagement

• Opportunity to teach sections of Clinical Medical Assistant, Phlebotomy, BLS, and/or AHA First Aid in accordance with approved curricula and certifying body standards.
• Creatively engage students to foster a supportive, inclusive, and motivating learning environment where students can thrive.
• Provide academic and personal support to students, including assistance in case of unexpected life events that may impact the student’s ability to complete as expected according to the course calendar.
• Work with the Testing Center to coordinate proctoring of certification examinations. 

Marketing, Outreach & Partnerships

• Collaborate with the Coordinator of Marketing to creatively market and promote programs to prospective students and employers including occasional attendance at recruiting events.
• Coordinate with clinical and externship sites to ensure a high-quality, seamless experience for both students and employer partners.

Grants & Fiscal Coordination

• Work with the Director of Workforce and Continuing Education and the Coordinator of Grants to ensure grant funds are appropriately allocated to cover program-related costs, which may include:
• Student tuition
• Consumables and instructional materials
• Childcare and other approved student-support expenses

Collaboration & Professional Engagement

• Attend staff meetings and participate in planning activities as required.
• Work collaboratively with instructors, staff, and leadership to continuously improve program quality and outcomes.

Minimum Qualifications

• Credentialed or eligible to teach in one or more of the following areas: Clinical Medical Assistant, Phlebotomy, BLS, and/or AHA First Aid.
• Relevant clinical or instructional experience in a healthcare or allied health setting.
• Strong organizational, communication, and interpersonal skills.
• Demonstrated ability to manage multiple priorities and coordinate complex programs.
• Commitment to student success and workforce development.

Preferred Qualifications

• Education background in the healthcare field such as Nursing or other related discipline.
• Prior healthcare teaching experience.
• Experience working in workforce, continuing education, or postsecondary settings.
• Experience working with certification bodies and/or clinical externship sites.
• Familiarity with grant-funded programs and budget coordination.
• Experience supporting adult learners and non-traditional students.

Work Environment, Schedule, Compensation

• Combination of classroom, lab, and administrative responsibilities.
• Schedule may include evenings or weekends based on course offerings.
• Expected time commitment is 10-15 hours per week; Additional compensation for instruction provided for any classes taught
• Compensation will be discussed in more detail as applicants move through the process.

Interested candidates should submit a resume, cover letter, and copies of relevant credentials or certifications.

Additional questions about this role may be directed to Rfowler7@columbiastate.edu, Director of Workforce and Continuing Education.