TBR | The College System of Tennessee

POSITION ANNOUNCEMENT

HUMAN RESOURCES SPECIALIST/ASSISTANT

Office Location(s): SHL-Main Campus, 1405 Madison St., Shelbyville, TN 37160

                                      All locations of Tennessee College of Applied Technology Shelbyville

DEPARTMENT: HR & Payroll                                              FUNCTIONAL AREA: (G7) Admin. Support Assoc. 6

JOB FAMILY: Support Staff                                                CLASSIFICATION: Full-Time – Non-exempt

HOURS: 7:30 a.m. – 4:00 p.m. (max. 37.5 hrs./wk.)           SHIFT: Days, Mon-Fri

DIRECT SUPERVISON FROM: President/Vice President Operations           

The Tennessee Colleges of Applied Technology (TCATs) serve as the premier suppliers of workforce development throughout the State of Tennessee.  At TCAT Shelbyville, this means we care, we listen, and we encourage.  The diverse experience of our employees allows us to grow and inspire one another, to come alongside our students with real-life experience, and to graduate innovative problem solvers back into our communities. The work that we do is an investment that enriches lives every day.

We offer a comprehensive benefit package, including an excellent retirement package from the state of Tennessee, 401K plan with match, paid holidays, annual and sick leave, health, dental, and vision insurance, tuition assistance, and state employee discounts.

SUMMARY

The Human Resources Specialist/Assistant provides Human Resources support to TCAT Shelbyville, supports the President/Vice President as needed, manages the front office, and functions as the school's payroll officer.

MINIMUM QUALIFICATIONS

• Associate’s degree or equivalent experience
• 3+ years of approved work experience
• Articulate written and oral communication skills
• Proficient with Microsoft Office programs
• Valid driver’s license and ability to operate state vehicle

PREFERRED QUALIFICTIONS

• Prior experience in human resources or equivalent environment
• 3+ years of work experience in post-secondary education

KNOWLEDGE SKILLS ABILITIES   

• Strong customer service skills; effective oral and written communication skills; and excellent organizational

and planning skills

• Ability to work with diverse populations, establish and maintain effective interpersonal working relationships, and deal tactfully with students, faculty, staff, community partners, and the public
• Ability to effectively utilize Microsoft (Word, Excel, Power Point, Outlook, Teams) and other computer software related to the occupation
• Ability to exercise good judgment in evaluating situations, making decisions, and problem solving
• Ability to make public presentations in small or large group settings
• Maintain valid driver’s license and ability to operate a state vehicle to travel between campus locations
• Physical ability to lift 30 lbs. and to move about the facility to perform all occupational duties, with or without accommodation

RESPONSIBILITIES

• Maintain personnel files for full-time and part-time employees across all campuses
• Conduct new hire and employee orientations for all campuses (EPAF) and complete all required forms
• Assist employees with data regarding personnel benefits, insurances, etc.
• Prepares and executes payroll for full-time and part-time employees, working closely with TBR Shared Services and the TCAT Shelbyville business office
• Functions as the backup timekeeper, tracking submissions of annual leave, sick leave, comp time, holidays, military leave, family leave, etc.
• Maintain records and reports regarding employee leaves
• Maintains, along with the Vice Presidents, the Employee Handbook, as well as local policies and procedures, in accordance with Tennessee Board of Regents policies and guidelines
• Perform duties as the recording secretary for the General Advisory Committees/all college events that require minutes to be taken
• Participates in the hiring process, including advertising of positions, collection of applications/resumes, letters to applicants, etc.
• Acts as the liaison with TBR Shared Services in enrolling associates in and answering questions pertaining to benefits and payroll, withholdings, longevity, etc.

SPECIFIC DUTIES

• Serve as the institution’s Title VI Coordinator
• Participate in in-service training, workshops, and other programs which provide professional growth.
• Attend all required staff meetings.
• Other duties as assigned by administration.

TIMELINE: Applications accepted until filled.

SALARY RANGE: $37,866 – 47,332 annually, commensurate with experience and TBR/Tennessee College of Applied Technology salary guidelines.

GENERAL INFORMATION: Background checks will be completed on all new hires. The selected candidate will be asked to sign a background release authorizing TCAT-Shelbyville to complete a background check which includes the following:

                                                Sex Offender Registry                                    Driving History 

                                                County Criminal                                             National Criminal Database

                                                Federal Criminal                                             Sanctions and Disciplinary Database